Houston Middle School Band Boosters
The Houston Middle School Band Boosters is a non-profit organization separate from the school and the school district that provides input on the overall direction of the band program and serves as the liaison between band families and the Band Director to maximize the program for students. It is comprised solely of parent volunteers who work together to ensure the ongoing success of our award-winning band program by funding so much of what makes our band program top notch, such as:
Please do your part to support your Boosters organization so the tradition of excellence can continue for your child. If you are an Houston Middle School band parent, you are already an Band Booster! Help is always needed and does not require a significant time commitment. In addition to open board positions, there are also smaller jobs within some of these areas that we could use a hand. Financial support via fundraising is equally important, so please mouse over the Boosters label above and learn how to raise or donate funds.
Email our booster presidents Maggan Boston at [email protected] if you are interested in helping the Houston Middle School Booster organization in any capacity. Mouse over the Boosters label above and take a look at the Roles page to see the job description for each Board position, as well as some of the additional volunteer support these individuals could use.
- All sheet music for grade-level performances
- Concert facility rentals
- Band festival and competition entrance fees
- Ongoing maintenance and replacement of certain band and color guard equipment
- Ongoing maintenance and replacement of certain school-owned instruments
Please do your part to support your Boosters organization so the tradition of excellence can continue for your child. If you are an Houston Middle School band parent, you are already an Band Booster! Help is always needed and does not require a significant time commitment. In addition to open board positions, there are also smaller jobs within some of these areas that we could use a hand. Financial support via fundraising is equally important, so please mouse over the Boosters label above and learn how to raise or donate funds.
Email our booster presidents Maggan Boston at [email protected] if you are interested in helping the Houston Middle School Booster organization in any capacity. Mouse over the Boosters label above and take a look at the Roles page to see the job description for each Board position, as well as some of the additional volunteer support these individuals could use.
Roles
President:
The President shall preside at all regular and special meetings of the Boosters, preserve order, enforce the by-laws, and discharge all duties customary to the office. He/She shall be exofficio member of all committees, with the exception of the nominating committee and shall be informed of all committee meetings. He/She shall vote only to break ties.
Vice President:
The Vice President shall preside in the absence of the President and assist him/her with the committees as designated by the President. He/She will coordinate an annual fundraising campaign. He/She will serve as the Nominations Chairman and organize a committee to slate the band booster board for the following school year.
Secretary:
The Secretary shall take minutes at both board and general meetings and provide copies for all officers at each board meeting, handle any correspondence deemed necessary for the business of the board, and maintain an accurate copy of the bylaws.
Treasurer:
The Treasurer position will be best served as a two-person Co-Treasurer role to allow for transparency as well as a divided workload. If not possible to find two people, one is allowable. Below is the suggested role division, but the position is flexible and is to be organized by the treasurers at the time of election.
Co-Treasurer 1 (Payables/Receivables): The Co-Treasurer 1 shall receive all moneys of the Boosters, shall keep an accurate record of all receipts and expenditures, and develop and monitor a system for the payment of expenses approved by the Executive Board. He/She shall keep an itemized list of all property, funds, and purchases by the Boosters. Co-Treasurer 1 shall keep all moneys in a local bank in an interest-bearing account. A checking account shall be established with both of the Co-Treasurers and President as the only persons allowed to sign checks and withdraw funds from the Booster account. Co-Treasurer 1 shall be responsible for IRS 990 filings at the end of the fiscal year. Co-Treasurer 1 will be responsible for Instructor contracts and payments, including W-9 forms as needed.
Co-Treasurer 2 (Budget): The Co-Treasurer 2 will be responsible for presenting a yearly budget to the Band Booster Executive Board in August with estimates for the upcoming school year. The budget will be updated as expenses are incurred and provided at every monthly meeting and will be entered into the minutes. This Band Organization budget will be presented to GMSD parents via the Houston Band Website and at General Band Parent Meetings as needed. He/She will be responsible for completing the GMSD School Support Organization Paperwork as required. Co-Treasurer 2 will be responsible for bringing requested purchases that need to be approved by the Executive Board to monthly meetings and manage the vote with the President. He/She will be responsible for managing the board expense reimbursements and tracking of them in the budget. He/She will assist Co-Treasurer 1 with collection or payable duties as needed.
Uniform Coordinator:
Responsible for the ordering and distributing appropriate attire for band students for performances and events, and maintaining an inventory of backup items for emergencies.
Social Media/Marketing:
Responsible for posting timely and appropriate information on social media sites for accessibility by parents and students and communication of program events and successes with the community.
Webmaster:
Maintain website and create electronic forms as needed.
All West Coordinator:
Coordinate meetings, transportation, accommodation, meals, and communication with parents and students related to annual All West convention.
Social Events (2 people):
Organize social events for band students (e.g., movie night, dessert receptions after concerts, end of year banquet).
Community Events:
Organize community or service-oriented events for HMS band students.
Transportation Coordinator:
Reserve and manage transportation needs for all events of band and Color Guard.
Spring Trip Coordinator:
Work with the Band Director to organize Spring Trip.
The President shall preside at all regular and special meetings of the Boosters, preserve order, enforce the by-laws, and discharge all duties customary to the office. He/She shall be exofficio member of all committees, with the exception of the nominating committee and shall be informed of all committee meetings. He/She shall vote only to break ties.
Vice President:
The Vice President shall preside in the absence of the President and assist him/her with the committees as designated by the President. He/She will coordinate an annual fundraising campaign. He/She will serve as the Nominations Chairman and organize a committee to slate the band booster board for the following school year.
Secretary:
The Secretary shall take minutes at both board and general meetings and provide copies for all officers at each board meeting, handle any correspondence deemed necessary for the business of the board, and maintain an accurate copy of the bylaws.
Treasurer:
The Treasurer position will be best served as a two-person Co-Treasurer role to allow for transparency as well as a divided workload. If not possible to find two people, one is allowable. Below is the suggested role division, but the position is flexible and is to be organized by the treasurers at the time of election.
Co-Treasurer 1 (Payables/Receivables): The Co-Treasurer 1 shall receive all moneys of the Boosters, shall keep an accurate record of all receipts and expenditures, and develop and monitor a system for the payment of expenses approved by the Executive Board. He/She shall keep an itemized list of all property, funds, and purchases by the Boosters. Co-Treasurer 1 shall keep all moneys in a local bank in an interest-bearing account. A checking account shall be established with both of the Co-Treasurers and President as the only persons allowed to sign checks and withdraw funds from the Booster account. Co-Treasurer 1 shall be responsible for IRS 990 filings at the end of the fiscal year. Co-Treasurer 1 will be responsible for Instructor contracts and payments, including W-9 forms as needed.
Co-Treasurer 2 (Budget): The Co-Treasurer 2 will be responsible for presenting a yearly budget to the Band Booster Executive Board in August with estimates for the upcoming school year. The budget will be updated as expenses are incurred and provided at every monthly meeting and will be entered into the minutes. This Band Organization budget will be presented to GMSD parents via the Houston Band Website and at General Band Parent Meetings as needed. He/She will be responsible for completing the GMSD School Support Organization Paperwork as required. Co-Treasurer 2 will be responsible for bringing requested purchases that need to be approved by the Executive Board to monthly meetings and manage the vote with the President. He/She will be responsible for managing the board expense reimbursements and tracking of them in the budget. He/She will assist Co-Treasurer 1 with collection or payable duties as needed.
Uniform Coordinator:
Responsible for the ordering and distributing appropriate attire for band students for performances and events, and maintaining an inventory of backup items for emergencies.
Social Media/Marketing:
Responsible for posting timely and appropriate information on social media sites for accessibility by parents and students and communication of program events and successes with the community.
Webmaster:
Maintain website and create electronic forms as needed.
All West Coordinator:
Coordinate meetings, transportation, accommodation, meals, and communication with parents and students related to annual All West convention.
Social Events (2 people):
Organize social events for band students (e.g., movie night, dessert receptions after concerts, end of year banquet).
Community Events:
Organize community or service-oriented events for HMS band students.
Transportation Coordinator:
Reserve and manage transportation needs for all events of band and Color Guard.
Spring Trip Coordinator:
Work with the Band Director to organize Spring Trip.
Click here to view the Constitution of the Houston Middle School Band Boosters
Click here to view the complete list of HMS Band Booster positions and contact
Click here to view the complete list of HMS Band Booster positions and contact
Houston Middle Band Boosters | PO BOX 381273 | GERMANTOWN TN 38183-1273
